Cross Country Installation & Service (CCIS)

Cross Country Installation & Service (C.C.I.S.) Ltd. is a small but growing company located just south of Vaughan Mills. Our core business is installing and maintaining equipment in Hospitals, Schools, Hotels, Retail Stores, Restaurants and Offices. Many of our customers can be found on the Fortune 500 list.
We are in need of a Bookkeeper who is highly organized and thrives in a fast paced work environment to join our team. The Bookkeeper will be responsible for providing financial, clerical and administrative duties and must comply with the already established accounting policies and procedures.

Accounts Payable:

• Full Accounts Payable cycle
• Ensuring technician invoices are reviewed and processed in a timely manner
• Maintain vendor records and files
• Manage all company payment schedules – (eg. rent, utilities, insurance, etc.)
• Review all technician invoices in QuickBooks, print report on all invoices and review invoices due for payment in current week
• Review the physical copy of technician invoices against QuickBooks entry to ensure accuracy (entered to correct tech, correct invoice number, amount, due date)
• Enter and reconcile technician payments in QuickBooks
• Import QuickBooks payable file into Telpay

Accounts Receivable:

• Full Accounts Receivable process
• Create, review, approve all customer invoices, while ensuring all expenses are appropriately and accurately charged to customer
• Ensure customer invoices are sent to customer within 5 days of job completion
• Work directly with customers to keep accounts receivable current and ensure customers are in receipt of our invoices on a regular basis

Month End:

• Assist in preparing financial statements and month end close in a timely and accurate manner
• Assist in preparing and reconciling sales tax filings, WSIB and other government filings
• Monthly credit card reconciliations - check and verify source documents such as receipts
• Monthly bank reconciliation
• Monthly journal entries
• Monthly general ledger reconciliations
• Calculate budget variances on office expenses and report variances on a monthly basis
• Provides financial analysis as requested, for the purpose of pricing decisions & procurement
• Allocate and post financial transaction details to subsidiary books
• Reconcile and balance all accounts
• Comply with relevant reporting requirements
• Assist with budget preparation
• Maintain complete filing system to support financial records

Job Costing:

• Assist with and review customer estimates to ensure target gross margin is to be achieved
• review all costs allocated to each work order/project to ensure it has been appropriately billed to customers
• Accrue either COGS or sales into appropriate month
• Reconcile and create weekly invoices for on-going projects as needed

Required Skills:

• 3-5 years full cycle accounting experience (mandatory)
• Proficient in QuickBooks (mandatory)
• Proficient in Microsoft Office (specifically Excel)
• Excellent communication skills - Fluent English (mandatory) Bilingual French (asset)
• Knowledge of current WSIB and Tax processes and policies
• Comfortable in a fast paced and entrepreneurial environment
• Experience with construction, field service or sub-contractors would be an asset
• Highly organized and detail-oriented

Qualifications & Experience:

• Post-secondary education in Finance, Accounting or Business an asset